1. Review the drawings for the project as well as the specifications book. The only way to prepare an accurate scope of work is to know exactly what tasks are involved in the project. Make notes of any unusual items you see that you think the subcontractors may have overlooked.
2. Find an appropriate template for your scope. If your company doesn't have its own scope template, use a simple word processing document. Include your company's name and the company the scope is being issued to, as well as the name of the project and the date. You can then list each scope item individually in a numbered list.
3. Create a general scope that is applicable to all trades. There are certain tasks on a construction job that every subcontractor must complete. These may include cleanup, safety issues, project meetings, wage reports, schedules or permits. Whatever items are specific to the job or are critical to a successful project should be listed in the general scope of work.
4. Prepare a scope for each trade. In the door and hardware example, you would include all the tasks the door contractor is expected to perform. This could include supplying and installing all hollow metal frames, wood doors and hardware.
5. Look for areas that are potentially overlapping between two contractors, and be sure to clarify in the scope who is responsible for what task. With doors and hardware, for example, a separate storefront contractor may provide aluminum entrances. If so, specify in each scope that will be providing the hardware for these aluminum entrances. Another potential overlap in this category is locks and hardware for cabinets and furnishings. Clarify with both trades who are to provide this hardware.
6. Include non-construction tasks that are specific to one trade. With your electrical and mechanical contractors, for example, you will want to include applicable permits for both, and you'll also want to add a scope item specifying that each is responsible for coordinating their work with the other.
7. Review the scope with each contractor to ensure all items are understood, and that the contractor is in agreement with the scope. This is usually done at a scope review meeting, which is held before a formal contract is awarded.
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